2. Project Director

The Director is appointed by the Agencies and has the overall responsibility and accountability for the UNEDF project.

3. Deputy Director

The Deputy Director is appointed by the Project Director. His/her main responsibility is to help the Project Director to manage the project. The Deputy creates and maintains the project schedule, assures the timeliness of deliverables. The Deputy Director also serves as the Secretary for the Project.

4. UNEDF Advisory Board

The Board is appointed by the Project Director and Deputy Director. It consists of seven members from across the collaboration representing different subfields of UNEDF science: ab initio structure, ab initio functionals, DFT applications, DFT extensions, reactions, applied mathematics, and computer science. The Advisory Board oversees project integration and coordination within the subfields.

5. Voting Members

The UNDEF collaboration members who are Principal Investigators (PIs) or co-PIs are voting members.

6. UNEDF Scientific Council

The Council consists of 9 members: the Project Director, the Deputy Director, and the Advisory Board. The Council is a project integration body. Its main role is to ensure that scientific and computational interfaces within the broader collaboration are being maintained. It coordinates the project timetables and deliverables. It also makes programmatic decisions regarding the scientific direction of the project and its budget, as well as the changes in UNEDF membership. The Scientific Council shall meet monthly by conference calls. The conference calls are organized by the Project Director or in his absence the Deputy. Summaries of the Council meetings, taken by the Secretary for the Project, are to posted on UNEDF.org.

7. Procedures

a. The Scientific Council will conduct its business in a democratic manner with one vote per member.

b. Vacancies on the Scientific Council must be replaced immediately.

8. Reporting

To make the progress transparent, and to integrate science across tasks, the reports on the progress in UNEDF subfields, presented at the Council meetings, are to be posted on UNEDF.org by the Advisory Board members.

9. Computer Cycles

To help insuring adequate computing resources, a NERSC coordinator will be appointed by the Director. The task is to obtain allocations from NERSC, maintain a NERSC repository, and distribute allotments as needed for UNEDF computation.

10. Website

The collaboration website, UNEDF.org, shall serve as a communication tool and as an outreach window into the UNEDF science. It is maintained by a communication coordinator hired by the Director and supervised by a member of UNEDF appointed by the Scientific Council.

11. Annual Meeting

The UNEDF collaboration meeting is to be held annually. It is organized by the UNEDF Director and Deputy Director or designated collaboration members. The reports presented during the meeting serve as a basic input to the Continuation Annual Report, indicates scientific direction of the Project, and serves as input to the budget decisions.

12. Continuation Annual Report

The Continuation Annual Report is put together by the Project Director and Deputy Director. The continuation annual report consists of physics section, a computational science section, and a transmittal cover letter. The cover letter outlines the interaction of physics and computational sciences and affirms the approval by the Council for the contents of the two sections. Each section contains i) scientific progress, ii) new work plans, and iii) proposed budgets for the following year.

13. Deliverables

The main deliverables of UNEDF are publications, reports, conference presentations, and computer codes.

a. Publications and Talks: All deliverables should contain the acknowledgement to the DOE Grant DE-FC02-07ER41457.

b. Computer codes: The final versions of computer codes (i.e., meeting all benchmarks required) developed under UNDEF are to be in the public domain. A definition of "software" and "release" shall be defined and agreed upon by all of the concerned UNDEF scientists. This shall include all of the platforms the software shall run on, and possible copyright issues. An input and output file for each test and benchmark cases shall be provided.

14. Amendments

a. Amendments to this charter must originate from the Scientific Council or from a group of five voting members sending statements of support to the Scientific Council. b. Amendments to the charter may be adopted by a vote of voting members (plurality required) or unanimous vote of the Scientific Council. If the amendment passes by Scientific Council vote, a group of ten at-large voting members may request a vote by the entire Collaboration and the amendment in question is suspended until the vote can be held. Upon notification of the passage of the amendment, all voting members will have two weeks to request the vote.

15. Ratification

This Charter shall be accepted as a document providing guidance and rules of operation for the UNEDF Collaboration following a ratification vote in which 2/3 voting members favor adoption of the charter. The UNEDF Scientific Council shall administer the ratification vote.